booths
We host hundreds of vendors, exhibitors and nonprofit booths during our annual Pride Festival, and their is something for everyone at Eugene/Springfield Pride!
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Booth Registration is now open!
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Need financial assistance?
PLEASE APPLY FOR FINANCIAL ASSISTANCE BEFORE COMPLETING THE BOOTH APPLICATION
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We understand that booth fees can be cost prohibitive for some, so we have a financial assistance program for those who need help covering their booth fees. Are you an emerging trans or BIPOC artist or small business owner? We want to help you reach our thousands of attendees! Are you planning a fun and engaging activity? Let us know about it! Do you have special circumstances or are simply too small of a business to afford the fees? Please apply for financial assistance!
We can cover some or all of your fees depending on your situation, and we have to ensure that we are able to cover our costs to produce the festival. We are an all-volunteer nonprofit organization, and no one receives compensation for producing this event. All revenue from the Festival goes toward compensating our entertainers, funding our scholarship program, and production costs.
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Exhibitor Frequently Asked Questions:
What is an exhibitor?
Exhibitors are any Vendor, Non-Profit, Sponsor, or Food Truck participating in the event.
General Information
What are the exhibitor spaces like (size)?
Standard exhibitor spaces are 10x10 feet. Larger sizes are available and can be upgraded during the application process. If you need to modify a previously purchased space, email the Exhibitor Team at vendors@eugenepride.org.
When can I set up?
Setup will begin Friday, June 27th at 1 PM. Please arrive during your designated load-in time to ensure smooth operations.
Will there be security prior to and during the event?
Yes, security will be provided before, during, and after the event to ensure safety.
Is there a designated parking area for exhibitors?
Yes, exhibitors will have access to a designated parking area. Detailed parking instructions will be sent prior to the event.
Is there a designated load-in time?
Yes, load-in times will be scheduled and communicated closer to the event date. Please adhere to your assigned time.
How far is the walk from parking to booth location?
Parking will be as close to the venue as possible, but distances may vary. We recommend bringing a cart or dolly for ease of transport.
If I requested chairs/tables, will those already be set up by the time I arrive?
Yes, any requested furniture will be set up at your booth prior to your arrival.
Exhibitor Responsibilities
Does someone need to be at the booth at all times?
Yes, booths should be staffed at all times during event hours to engage with attendees.
Am I responsible for bringing my own fire extinguisher?
Yes, every booth must bring a fire extinguisher.
Can I hire someone else to work at my booth?
Yes, but please ensure they are familiar with event policies and procedures.
Event Features
Is there power?
Power is available upon request for an additional fee. Please confirm your power needs during registration.
Is there Wi-Fi? If so, what is the password?
Yes, Wi-Fi will be available. The password will be provided closer to the event date.
Are pets allowed?
Lane Events Center only allows leashed pets outdoors on the property. No pets are allowed indoors, except for service animals.
What if I don’t want a table and/or chairs in my booth?
Please let us know during registration if you do not need a table and/or chairs. If tables and chairs are mistakenly placed in your space on the event day, notify a EUGpride volunteer, and they will assist you.
Will all booths have pipe and drape?
No, the inclusion of pipe and drape depends on the type of application. Pipe and drape is available for an extra fee.
Logistics and Timing
Who will be the Pride contact person on the day of the event, and how can I reach them?
Nick West will be the primary contact. You can reach him at event@eugenepride.org. Throughout the day, there will also be an Event Team Lead available. They can be reached via any staff member by radio or at the Main Info Booth. Additionally, Nick hosts Zoom office hours every second Wednesday from 3 PM to 5 PM for any pre-event questions.
When will booth locations be assigned?
Booth assignments will be provided during check-in starting Friday, June 27th, 2025.
When can we expect to break down our booth?
Breakdown will begin at 7 PM after the event concludes. Please do not start breaking down early.
Who should I contact in the event of conflict with an event attendee?
Please contact the on-site security team or the designated Pride contact person immediately for assistance.
Registration and Assistance
How do you get financial assistance as an exhibitor?
We offer limited financial assistance. Visit the link below for more details and to apply.
https://forms.gle/WomkNqGNCXoJraUF6
What is the deadline for exhibitor registration?
Exhibitor registration closes when spaces are filled. If we do fill up, we will maintain a waitlist and reach out as soon as spaces become available.
Additional Information
What is the refund policy for exhibitor fees?
The refund policy can be found in the terms and conditions attached to the corresponding application.
Are there noise restrictions for booths with sound systems or music?
Yes, no amplified sound louder than normal conversation is permitted. If you have questions about your booth setup, contact the Exhibitor Team at vendors@eugenepride.org.
What happens in case of inclement weather?
Most of the festival will be indoors, and most outdoor gathering spaces will be covered.
Are there restrictions on booth decorations or displays (e.g., no balloons)?
All exhibitors must follow Lane Events Center rules.
For any other questions or clarifications, feel free to reach out to the Exhibitor Team at vendors@eugenepride.org. We look forward to seeing you at Eugene/Springfield PRIDE 2025!